A-24: Board Minutes

Adoption Date: 01/22/92 |  Revision Date: 04/20/98 | Revision Date: 08/26/08

Records of all transactions of the Board of Trustees shall be set forth in full in the official minutes of the Board, as per Chapter 5, Sections 120/2.05 and 120/2.06 of the Illinois Public Community College Act. The recording shall be handled by a person designated by the Board as the Recorder.

The minutes shall be kept on file as the permanent official records of the Board legislation of the College district. The Recorder shall act as custodian of the minutes and shall make them available during usual office hours to any citizen desiring to examine them.

Minutes shall not be deemed official until approved by the Board.

Executive Session minutes shall not be released for public inspection until approved by the Board. Those minutes declared closed shall be reviewed every six (6) months by the Board according to the Open Meetings Act to determine whether or not they shall be opened and released to the public.

The minutes of Executive Sessions (closed meetings) shall be distributed to current Trustees and to the College President only, until properly released. The Board may, at the discretion of the Board Chair and in consultation with the Board Secretary, restrict the distribution of particular Executive Session minutes to Trustees only.