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Section B
Administrative Philosophy and General Organization

B-2: Administrative Philosophy and General Organization

Adoption Date: 07/20/92  |  Revision Date: 01/21/03  |  Revision Date: 08/26/08  |  Revision Date: 09/29/09

In its concern for the welfare and organization of Prairie State College, the Board of Trustees shall recognize an Administrative Philosophy as follows:

Administrative Philosophy

The administrative philosophy of Prairie State College is based upon a commitment to the value of interrelated roles within a structure, a respect for discrete areas of authority, responsibility, and accountability, and a balance between specialization and collaboration.

The administration of Prairie State College is concerned with creating, stimulating, maintaining and unifying those energies which comprise the educational endeavor and enable the realization of institutional goals and objectives. The administration seeks to synchronize and integrate the various efforts and contributions of all personnel in order to produce unity in purpose and effort.

The realization of the mission of Prairie State College depends upon the leadership exerted both by the appointed administrative employees and by all faculty and staff. Objectives of the College are achieved through systematic efforts of collaborative interaction. The administration seeks to facilitate optimal functioning within this interaction.

Within the context of the formal organization, a considerable measure of flexibility and ongoing clarification is necessary to ensure effective communication. Major objectives of the College are more readily obtained when people work in concert. Through cooperative and coordinated contributions, a direct impact on student learning is most likely achieved. Those who retain the symbolic authority of the College are to possess an appreciation not only of the processes through which the administration can effectively serve the needs of Prairie State College, but also of the concerns of the people who comprise the College as well.

Administrative actions are to be directed in such a manner as to accomplish the purposes of the College and to protect the integrity of the people involved. Individual and group performance must withstand the test of evaluation according to predetermined institutional objectives.

Understanding and support of individual and subgroup objectives are to be encouraged where possible.

General Administrative

Organization The Board of Trustees shall recognize the following general administrative structures as recommended by the President:

Prairie State College is organized into four major administrative units as noted below. Each administrative unit is under the direction of an executive officer:

Academic Affairs:
Charged with the primary responsibility of assuring that the academic and educational support programs of the College are of highest quality. The Vice President serves as the liaison between the President and the faculty and staff of Academic Affairs.

Finance and Administration:
Charged with the primary responsibility of assuring that finance and business operations of the College are of highest quality. The Vice President serves as liaison between the President and the staff of the Finance & Administration. This position shall also serve as Treasurer.

Community & Economic Development:
Charged with the primary responsibility of assuring that the adult, continuing education and community service programs of the College are of highest quality, and that the specialized and off-campus training needs of the community are addressed. The Vice President serves as liaison between the President and the faculty and staff of Community & Economic Development.

Student Affairs:
Charged with the primary responsibility of assuring that the student development and campus life programs and services of the College are of highest quality, and that there is campus-community understanding of ethnicity, gender, religious, and cultural diversity and consideration for multicultural perspectives. The Vice President serves as liaison between the President and the staff of Student Affairs. The Vice President serves as liaison between the President and students.

Absence of the President:
The President will, when he/she is absent from the campus for extended periods, appoint an administrator in charge.

General Statements
The Board of Trustees shall recognize the following general and guiding statements of administrative philosophy and practices:

It shall be the administrative philosophy and practice of each unit of the College to provide for maximum access to and input in the decision-making process of its operation(s). The aforementioned premise is predicated on the following assumptions while respecting that the final responsibility and authority for decision-making within the unit rests with the respective administrator:

  1. Democratic Process:
    While the democratic process is timeconsuming, often unwieldy and can result in little more than compromise, it is the optimum form of governance for increasing the likelihood of high morale and effective esprit de corps;
  2. Worth and Dignity:
    Personnel have worth and dignity as individuals and have much to contribute to decisions being made which directly affect the implementation of their functional responsibilities;
  3. Expertise:
    In areas of specific expertise, personnel whose training, education, and/or experience are pertinent shall be used to the extent that their contribution in the decision-making process aids and facilitates the unit's decisions and operations;
  4. Involvements:
    Better decisions are usually made when those affected are involved in the decision making process; and
  5. Team Functioning:
    The unit adheres to the philosophy of team functioning, recognizing that shared responsibility and accountability strengthen the team-functioning concept.