C-24: State Gift Ban Act

Adoption Date: 10/18/99  |  Revision Date: 09/23/08

All full-time and part-time employees, as well as all members of the Board of Trustees, shall be expected to comply with the requirements of the State Gift Ban Act.

Ethics Commission

The Board of Trustees shall create the Ethics Commission of Prairie State College. The Ethics Commission shall consist of three (3) members: the Chair of the Board of Trustees, who shall serve as Chairman; another member of the Board; and a resident of the College district who is not a member of the Board of Trustees, but who may be an employee, student, or volunteer. Appointments of the two members, other than the chairman, shall be made upon recommendation of the Board Chair and by approval of the full Board. Appointments shall be made annually for one-year terms within 30 days after the Board’s annual organizational meeting.

When the Ethics Commissioner considers a complaint against the Board Chair or the Board Chair is unable to attend Ethics Commission meetings, the Vice Chair of the Board of Trustees shall serve as Ethics Commission Chairman instead of the Board Chair. When the Ethics Commission considers a complaint against the other Trustee appointed to the Commission or the other Trustee appointed to the Commission is unable to attend Ethics Commission meetings, the Board Chair shall appoint another Trustee as a temporary replacement member to the Ethics Commission. When the Ethics Commission considers a complaint against the appointed member of the Commission who is not a Trustee or the appointed member of the Commission who is not a Trustee is unable to attend Ethics Commission meetings, the Board Chair shall appoint a temporary replacement member to the Ethics Commission who is not a Trustee. Commission members shall serve without compensation, but may receive reimbursements for the reasonable expenses actually incurred to the performance of their duties.

The Ethics Commission shall consider complaints of violations of this Board Policy and shall have all the other powers and duties provided by the law for the Ethics Commissions created by the State Gift Ban Act, including the power to promulgate rules governing the performance of its duties and the exercise of its powers. College employees shall, upon designation, serve as the staff of the Ethics Commission under the direction of the Chairman.

Ethics Officer

The Ethics Officer shall be the individual holding the position of Executive Director of Human Resources & Employee Relations, unless specifically designated otherwise by the Board of Trustees. The Ethics Officer’s duties shall include:

  1. Providing upon request guidance to any College employee or members of the Board of Trustees in the preparation of statement of economic interest and disclosure forms prior to filing with the County Clerk; and
  2. Providing guidance to College employees and members of the Board of Trustees in the interpretation and implementation of the State Gift Ban Act.

Enforcement

Violations of this Board policy may result in appropriate discipline, including but not limited to the following: reprimand or notice to remedy; a directive to cease and desist the offensive action; a directive to return an item, refund money, provide restitution for services, or make a donation to charity of an amount equal to the gift; dismissal or suspension from employment; and notification to appropriate law enforcement officials.