G-32: Employee Conflict of interest and Impropriety
Adoption Date: 03/16/92 | Revision Date: 03/16/98
Conflict of Interest
The College President shall have the authority to request, or to enable an employee’s administrative supervisor to request, to be advised of the employment, business enterprise, or obligation of the employee, or the existence of any ownership of or financial interest in, any business or contract.
Employees shall not influence the hiring of any other full- or part-time employees or the awarding of contracts, and shall not be involved in any impropriety to seek personal gain or publicity.
The Board of Trustees affirms that the success of Prairie State College is to a great extent dependent upon the good will, support, and respect of the community and that contacts between employees with members of the community affect public opinion of the College.
Employees shall at all times in the performance of their duties and responsibilities owe a fiduciary responsibility to the Board of Trustees and to the public of the district served. Employees shall conduct their personal financial affairs and other transactions independent of their positions with, responsibilities to, the College. Employees shall be expected to evaluate extra-college activities and participation with regard to professional and ethical propriety and public opinion of the College.
An employee shall not make or participate in the making of any decision or take any action with respect to any matter in which the employee has any special interest, including the special interest of an immediate family member(s).
Any employee who has a special interest in any action or activity pending before the College or the Board of Trustees shall disclose the nature of such interest to the supervising administrator, executive officer or College President, as applicable. In the case of a special interest of the College President, the disclosure shall be to the Board Chair. The obligation to report arises as soon as the employee is aware of the action or activity.
Employment by Prairie State College shall be regarded as a full-time profession and obligation which demands the full interest and energies of an employee. Therefore, a full-time employee may not hold or accept any outside employment, business enterprise, or any other commitment which may be in conflict with, encroach, or interfere with his/her performance of duties and hours at the College. This obligation includes, but is not limited to, engagements for teaching, consulting, speaking, and writing books or articles.
Should the College President be advised of a full-time employee’s outside employment or business enterprise or that an employee’s work may be compromised by other obligations, the President shall be authorized to request the employee to certify that the employment or business enterprise is pursued during off-hours and does not interfere with the employee’s work obligations at the College.
Except as otherwise provided by law, an employee of Prairie State College who chooses to run in an election for public office shall certify to the College President that campaign and other political activities do not interfere with or influence the employee’s College work obligations. Employees’ political participation in a campaign for themselves or another individual(s) shall not interrupt or interfere with their required duties at the College.
Employees who receive financial campaign contributions for election to a public office shall submit to the College President a copy of the public report of all such contributions to be used to review and determine potential conflict(s) of interest. If the employee does not submit the report of campaign contributions, the President may acquire a copy through public records.
Employees must not receive or accept any gift or gratuity based on any understanding, either explicit or implicit, of the sender receiving any benefit thereby or of influencing any decision, action or judgement of the College, the Board of Trustees, the individual employee, or another employee. Any gift received in violation of this policy shall be immediately returned to the sender.
This policy does not prohibit any employee from receiving an award publicly presented in recognition of service or from business entertainment or reasonable hosting furnished in connection with College business and events.
Employees shall not give a gift, nor solicit a contribution toward a gift, to another employee or to a Board member, except as such is a fully voluntary gift or contribution.
An employee shall not use or disclose, other than in the performance of the employee’s duties and responsibilities, or as may be required by law, confidential information gained in the course of or by reason of the position of employment. An employee shall not use such information for personal benefit. Confidential information includes, but is not limited to, information that may not be obtained pursuant to the Illinois Freedom of Information Act.
No information shall be withheld from, or false information supplied to, the Board of Trustees by an employee.
Violation of the Policy
Any employee found to have violated any of the provisions of this policy shall be subject to appropriate disciplinary sanctions up to and including discharge from employment. The provisions noted in this policy do not limit the authority of the Board of Trustees to take appropriate action or to adopt other or more stringent obligations and expectations. Nothing in this policy is intended to repeal in any way provisions of any other applicable statute, ordinance, rule or regulation.
The College President shall establish administrative procedures to provide for certification and to administer this Board policy.