A-2: Board Policies

Adoption Date: 07/20/92  |  Revision Date: 02/16/98  |  Revision Date: 08/26/08

Policy Definition

It is the responsibility of the Board of Trustees to consider and set policies tomeet the educational needs and desires of the community.

Policies concern the way the Board intends that Prairie State College shouldoperate. They are broad directives for discretionary action meant to controldecisions within parameters or set limitations.

Policies adopted by the Board of Trustees are the local laws of Prairie State College. These policies shall be structured in light of the Mission and Goals of Prairie State College, as adopted by the Board of Trustees and consistent with the following framework:

  1. Policy should be a Board policy only, and an administrative procedureshall be in keeping with the intent of the relevant Board policy.
  2. Policy should provide guidance and direction to administrative procedures established to implement policy.
  3. Policy should be pursued as the bona fide authority of the Board.
  4. Policy must be consistent and applicable to local, state, and federal laws.
  5. Policy must be in harmony with the Constitution -- both state and federal.
  6. Policy should be clear, precise, and definitive in terminology.
  7. Policy should be reasonable in its terms and not arbitrary oroppressive.
  8. Policy should be adopted in good faith and in the public interest.
  9. Policy should be designed to enable the Board to perform its appropriate functions.
  10. Policy should be of such form so as to have been established by theBoard (purpose of policy -- reference to authority).
  11. Policy should be officially adopted at a legally-convened meeting of the Board.
  12. Policy should provide a balance between the rights of individuals and the institution's responsibility to the collective public.


Policy Formation/Change

In the formation and evaluation of policy for Prairie State College by the Board of Trustees, the Board believes that service to students and the community is the paramount consideration. The Board has the overall responsibility to ensure that Prairie State College serves the educational needs of the community. However, the Board believes that all interested persons and groups should contribute to the process of policy formation and evaluation, and, to the extent feasible, unilateral decisions by the Board shall be avoided. Recognizing that the formation and evaluation of policy requires an atmosphere of trust and collaboration, free discussion of ideas will be encouraged.

When a member of the faculty, administration, staff or community recognizes the need for a specific new policy or revision of an existing one, a request should be made in writing to the College President. Proposed policy changes (additions, modifications, or deletions) shall be presented in written form with supporting materials in order that the proposal can be considered for placement on the agenda of a regular Board meeting. Policy changes should be presented in a proposed form as First Reading at any official Board meeting.

After review and discussion of the proposed change at a First Reading, the policy shall be made available to the College community for one (1) month to provide appropriate review and comments. Further, the Board may invite appropriate segments of the College and/or community to make presentations on the proposed change before a Final Reading is done and action is taken. The above provision for the First and the Final Readings may be modified by the Board in extenuating circumstances by Board action, such as if policy revisions are deemed minor or insignificant or if an emergency condition exists.

The new policy or revision shall be recorded in all official copies of the Board Policy Manual after Board approval.

These Board policies may be amended or rescinded in whole or in part at any time by action of the Board of Trustees or by the College President under the express authority of the Board.