A-30: Travel for Board Members

Adoption Date: 01/22/92 |  Revision Date: 06/19/03 | Revision Date: 08/26/08

Members of the Board of Trustees shall obtain Board approval for outof-state travel for their reasonable expenses incurred for the benefit of the College and in connection with their services as Board members. Such approval shall be received prior to attending the out-of-state activity with the exception of the Association of Community College Trustees (ACCT) and American Association of Community Colleges (AACC) conferences and workshops.

Expenditures and reimbursements for all travel shall adhere to the following guidelines:

  1. The use of a personal car shall be reimbursed at the rate consistent with the State of Illinois Higher Education Travel Control Board. (The rate set by this Control Board coincides with the rate established by the Federal government.)
  2. Air travel shall be planned sufficiently in advance to allow use of the most economical rate, except as authorized by the Board Chair due to extenuating circumstances.
  3. Travel advances for out-of-district meetings shall be limited to eighty percent (80%) of anticipated out-of-pocket costs. 
  4. Copies of receipts shall be required for lodging, commercial travel, and any other business-related expense transaction; any exception shall be subject to the approval of the Board Chair.

The Board Chair shall approve and authorize all reasonable expenditures and requests for reimbursements for travel by a Trustee. The Board Vice Chair shall authorize all reasonable expenditures and requests for reimbursements for travel by the Board Chair. If an expense or request for reimbursement is denied by the Board Chair, or by the Vice Chair for travel by the Chair, the Trustee may seek action by the full Board to authorize the expense or reimbursement.