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Section F
Student Records and Directory Information

F-8: Student Records and Directory Information

Adoption Date: 06/15/92  |  Revision Date: 05/18/98 | Revision Date: 11/28/11 | Revision Date: 2/28/12 | Review Date: 12/04/18

The College shall comply with limitations of the Family Educational Rights and Privacy Act (FERPA) in matters related to the release of student information. 

Student Educational Record

Prairie State College shall develop and maintain a permanent educational record for each student at the College. An educational record contains information directly related to the student and is maintained by the college or a party acting for the college.

Transcripts of academic records shall contain only information regarding the academic status of the student while at the College.

The College shall safeguard and keep confidential all academic and personal information contained in such records which is not otherwise considered to be student directory information.


Student Directory Information

Student directory information shall be defined to include a student's name, address, telephone number, date and place of birth, major field of study, weight and height of members of athletic teams, participation in officially-recognized College activities, current enrollment status, dates of attendance, and degrees and awards received.

Student directory information may be released by the College. Students will be notified during the admissions process and each semester for which they are enrolled of their right to opt out of the release of directory information. Students who object to release of directory information must notify the Office of Enrollment Services in person by completing the appropriate form. Such restriction will remain in effect indefinitely. If a student wishes to rescind the objection to release of student directory information, they must contact the Office of Enrollment Services in person and complete the appropriate form.

Access to student information by College employees shall be governed by legitimate educational interests. Decisions regarding the release of such information shall reside with the appropriate official, as designated by the College President.